Cumulative Record Card Advantages & Disadvantages B.Ed notes

A Cumulative Record Card (CRC) is one of the evaluation tools contains a systematic account of information about a child. There is a need of Cumulative record card to give a comprehensive record of pupil’s all round progress in different areas. In this article, what is CRC? Merits, demerits and the basic principles of maintaining cumulative record card or guideline will be discuss in details. Also read: Measurement & evaluation.

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What do you mean by cumulative record?

Cumulative Record card is a systematic account of information about a child. It is a document that contains useful information of a child resulting from the assessment and evaluation done from time to time during the course of study. It begins as soon as the child enters the school and continues till the child leaves the school. The information written in the cumulative record card is collected from different sources over a period of time. The cumulative record card includes information regarding all areas of life of the child such as, Social, physical, academic, moral and health. Hence it gives the comprehensive picture of the pupil’s all round development or progress in different areas.


Definition of Cumulative Record Card

Some of the important definitions of CRC are as in the following-

According to Bonney and Richard S Hampleman

“Cumulative records consist of all data about an individual pupil which a school considers important enough to collect and record, usually in some organised way, for safe keeping from year to year.’

According to Arthur Jones

“Cumulative record card is a permanent record of students which is kept up to date by school, it is his educational history with information about his school achievement, attendance, health, test scores and similar pertinent data.”

Myor Thomas, According to Myor Thomas,

“This is information about the disciple collected over a long period of time.”

Importance of Cumulative Record Card

Cumulative record card is important for the following reasons.

  1. Cumulative record card is important to provide a complete picture of a pupil’s all round development or progress in different areas like physical, academic, moral, social etc.
  2. It helps to assess the child, his potentialities, interest, aptitude and talents.
  3. CRC helps to provide proper guidance and counselling taking into consideration of student’s curricular and co-curricular achievements.
  4. To choose and decide the proper vocation and profession for a child.
  5. It helps parents and teacher in the right placement of pupil after completion of schooling study.
Guidelines for Maintenance of Cumulative Record Card
  1. The entries should keep up to date.
  2. Information should be collect ed from various people like parents, friends, subject teacher and child himself by different techniques.
  3. Different types of techniques should be used to gather information like Psychological test, observations by teachers, examination results etc.
  4. Cumulative record maintenance should be supervised by the headmaster and inspector of schools.
  5. The teachers in charge of maintaining cumulative records should be give n proper training how to maintain it.
  6. A separate file may be made for the entries of confidential or secret information about the pupils.
What are the contents of cumulative records?

The Cumulative record card includes the information related to a pupil’s all round development in different aspects. CRC includes the following data.

1. Personal Data: This information gives the basic details or introductory information about a child. Personal data includes as in the following.

  • Name
  • Sex
  • Date of birth
  • Age
  • Permanent address
  • family background
  • Parent’s name

2. Academic data:  As the name suggest the Academic data of the students includes all the information related to  the schools he attended earlier and presents, their marks percentage, class etc.

  • The previous schools he attended
  • Present academic marks
  • Class
  • Roll number
  • Examinations appeared
  • Results
  • Divisions
  • Marks in each examinatin failure.
  • Percentage of attendance etc.

3. Co-Curricular activities data: The child’s participation in different co curricular activities. His performance, achievements, leadership qualities, prizes, certificate awarded etc. are recorded in it.

4. Health details:  Information related to the child’s health like weight, height, blood pressure, communicable diseases if any. The treatments provide to them, food habits, physical conditions etc. is recorde d in CRC.

5. Records of the personality traits: It includes the psychological aspects of a child. Such as intellectual ability, self confidence, emotional stability, tolerance and sense of personality, leadership qualities etc.

6. General overall remarks: Personal opinion of the class teacher and the headmaster on the performance and talents of the pupil.

7. Counselling and guidance: The information of the problems found with the child, date of interview, reasons discovered, remedial measures etc. are record in the card.

Advantages of CRC

The merits of cumulative record card are mention ed as in the following

  1. Cumulative record card helps to know the details about a student and helps to understand the student in a better way.
  2. It is useful to the guidance worker and counsellor as it gives the complete picture of a pupil’s all round progress in different areas. Including his strength and weakness.
  3. CRC helps for selection of appropriate teaching methods for the students.
  4. It provides the basis for educational and vocational placements of students.
  5. Another merit of CRC is that it helps to identify the talented, gifted as well as slow learners for taking suitable educational measures.
  6. CRC helps to identify the pupils with behavioural problems and suggest measure for them. etc.

Disadvantages of Cumulative record card

  • It consumes time as it is a lengthy process.
  • The collected information is no use if they are not collected properly and accurately.
  • Sometimes the information and its interpretation of cumulative record card may be confusing as the data is collected by different teachers.


Thus cumulative record card is a systematic account of information about a student. The information related to the different aspects of students including his physical, mental, academic, personal, Health etc. The information written in the C.R. Card is collecte d from different sources over a period of time.  It provides all the details of a pupil, his strength weakness, health issues and remedial measure. The CRC is very important to maintain as we have discussed above it gives the comprehensive data of a pupil’s all round development in different aspects. That helps to assess the child, hiss potentialities interest and talents. Also read: Measurement and evaluation in education.

Reference book:

  1. Measurement and Evaluation Dr. J Vidyasagar
  2. And, Measurement, Assessment and Evaluation

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